Applicants: Please ensure that you upload all necessary documents and include all relevant information related to the position you are applying for. Please make sure that you are reading the job description in its entirety to align your documents and relevant information with the requirements.

 

POSITION SUMMARY

Provides administrative support to assigned departments within the assigned department. Assists supervisors and administrators by coordinating administrative services (answering telephones, greeting visitors, monthly reports, processing orders and check requests, planning conferences, evaluating records). Acts as a liaison with internal and external contacts within the District.

 

KEY RESPONSIBILITIES.

 

Performs a full range of office assistant/receptionist duties; answers switchboard/greets visitors, makes appointments, processes necessary paperwork, prepares minutes as needed; sets up and maintains filing systems; sets up work procedures.

 

Prepares and manages correspondence, reports and documents; drafts memos/letters and email in response to routine questions; takes, types and distributes minutes of meetings.

Compiles various reports as needed; maintains databases and monthly reports, processes time and attendance, payroll, purchase orders, and check requests; maintains work order management as applicable, etc.

Responsible for various administrative assignments for the department (worker's comp claims, medical leave, ID Badges, etc., arranges and confirms appointments, handles incoming mail and other materials).

 

Minimum Qualifications: 

 

High School diploma or GED certificate required. Associate's degree preferred.

 

Minimum of two (2) years’ experience working in an office setting performing administrative duties.

Makes administrative decisions which affect internal operations of the department as well as the operations of the schools and the District.

Light independent judgment is necessary. Decisions made on an as-needed basis to establish operation of the office.

Requires regular contact with internal personnel within department. Verbal, written, and interpersonal skills required.

Requires regular contact with external personnel within department. Verbal, written, and interpersonal skills required.

Applies, recommends and implements technology knowledge (spreadsheets, word processing, and database management) concepts to improve the effectiveness of the Department.

 

Normal office setting

 

Light duty - On most occasions sitting at a desk or table; intermittently sitting, standing, or stooping. Light lifting or carrying 20 lbs. or less.

 

NOTE: This is a grade 21, 225 day position that pays for experience up to a Step 4.