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POSITION SUMMARY:

Ensures the efficient and effective functioning of all areas of the Account Payable Department. Works collaboratively with all schools and departments to assure that all financial responsibilities are paid accurately and on time using standard accounting principles and Clayton County policies.  This position reports to the Accounting Manager.

 

KEY RESPONSIBILITIES:

Assist with the management of the Accounts Payable function for the entire school District; Manages the preparation, issuance and distribution of vendor payments for the School District.  Supports all aspects of the Accounts Payable functions –  manage vendor payments, ensures accurate receipts, deposits, and posting of revenue etc.  Assists the Accounting Manager with approving purchase orders (PO) and check requests, e-payables and best practices.

 

Processes payments of system wide invoices, purchase transactions, registration fees, and travel reimbursements.  Posts al payroll and benefits to the general ledger.  Assists the Accounting Manager with the month end close process; ensures that all benefits are posted and properly reconciled.

 

Communicates, corresponds and resolve discrepancies with vendors on the payment of invoices for all system locations.

 

Assists in the preparation of 1099’s to include the proper reporting to the Internal Revenue Service.  Posts  all payroll and benefits to the general ledger.

 

Identify, streamline and implement best practices as it relates to Accounts Payable and GAAP (Generally Accepted Accounting Principles).  Implement best practices as it relates to vendor payments. 

 

All other duties, as assigned and required, in order to perform the above services.

 

KEY JOB REQUIREMENTS:

Bachelor’s degree in Accounting, Business Administration, or a related field required from an accredited college or University. 

 

Minimum of 3 years progressive accounting experience preferably in a K-12 school setting or large organization.  Supervisory experience preferred.  

 

Makes accounting decisions which affect internal operations of the department as well as the operations of the schools and the District and local, state and federal guidelines. 

 

Moderate independent judgment is necessary.  Decisions made on an as-needed basis to establish accounting operations and practices.  Works independently under the guidance of the Accounting Manager.

 

Requires regular contact with internal and external personnel within department.  Verbal, written, and interpersonal skills required.

 

Applies, recommends and implements technology knowledge (spreadsheets, word processing, and database management) concepts to improve the effectiveness of the Department.

 

Normal office setting.

Light duty - On most occasions sitting at a desk or table; intermittently sitting, standing, or stooping. Moderate lifting or carrying 20 lbs. or less.

 

NOTE: This is a grade 25, 225 day position that pays for experience up to a Step 8.