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POSITION SUMMARY:

Provides administrative support Executive Director of Operations. Assists Executive Director by providing information regarding regulations and policies, providing general support, addressing a broad variety of issues, maintaining files, databases, records of actions of personnel, evaluations, etc. Acts as a liaison with internal and external contacts within the District. Handles routine business matters in the absence of the Executive Director. This position reports to the Executive Director of Operations.

KEY RESPONSIBILITIES:

• Assists in coordinating a variety of programs and policies regarding the department, students and employees (as applicable) such as: processing various requests, applications, contracts, monthly billings, payroll, etc. in compliance with District procedures and policies. Provides written references, conveys information through developed written materials such as forms, brochures, and reports as necessary.
• Conducts research, assembles and analyses data to prepare reports and documents; coordinates project-based work. Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner.
• Participates in in-service training to keep informed of existing and changing regulations, and policies; may conduct or assist with workshops, orientation and/or in-service programs for teachers, principals, superintendents, and other school system employees in order to disseminate policy and clarify existing policies.
• Assists in scheduling various meetings and employee programs and events in compliance with department needs.

KEY REQUIREMENTS:

Performs a full range of office assistant/receptionist duties; answers phones, greets visitors, makes appointments, process necessary paperwork, prepares minutes as needed; set up and maintain filing systems; set up work procedures.

Prepares and manages correspondence, reports and documents; drafts memos/letters and email in response to routine questions; take, type and distribute minutes to meetings.

Complies various reports as needed; maintains databases and monthly reports, processes time and attendance, payroll, purchase orders, check requests, maintains work order management as applicable, etc. 

Responsible for various administrative assignments for the department (worker’s comp claims, medical leave, ID badges, etc., arrange and confirm appointments, handles incoming mail and other materials).

All other duties, as assigned and required, in order to perform the above services.

KEY JOB REQUIREMENTS:

High School diploma or GED certificate required. Associate’s degree preferred.

Minimum of two (2) years’ experience working in an office setting performing administrative duties.

Makes administrative decisions which affect internal operations of the department as well as the operations of the school District.

Light independent judgement is necessary. Decisions made on an as-needed basis to establish operation of the office.

Requires regular contact with internal and external personnel within department. Verbal, written, and interpersonal skills required.

Applies, recommends and implements technology knowledge (spreadsheets, word processing, and database management) concepts to improve the effectiveness of the Department.

Normal office setting; construction site.

Must adhere to all safety guidelines of the construction site at all times.

Typically sitting at a desk or table. Intermittently sitting, standing, and/or stooping. Typically standing and/or walking. Typically pushing and/or pulling.

Requires repeated reaching by extending hand(s) and/or arm(s) in any direction.

Medium lifting; may be required to carry 20 lbs. or less.

NORMAL OFFICE SETTING:

Light duty - On most occasions sitting at a desk or table; intermittently sitting, standing, or stooping. Light lifting or carrying 20 lbs. or less.

NOTE: This is a grade 22, 225 day position that pays for experience up to a Step 4.